• Kate

The Ultimate Guide on Employee Registration in the Philippines

Updated: Sep 16, 2021


Employers are mandated by law to be registered with SSS, Philhealth, and Pag-IBIG to ensure that the company can remit monthly contributions on behalf of the employees. This entails the reporting of every individual that the company will employ.


It is helpful for the employers to require their new employees to submit a list of their government agency numbers or better yet, IDs. In case the employee does not have any of these numbers yet, here are the guidelines on how they can register themselves and how you can report and update your employee list regularly.



1. Employee Registration with Social Security System (SSS)


If your new employee does not have an SS number yet, he/she can visit the SSS website and accomplish the individual registration forms. If the online registration is not available, the employee can proceed to the nearest branch. Once he/she has fully completed the registration, he/she will be given an SS number and submit it to you. If your new employee already has an SS number, he/she can immediately submit it to you.


Once you have the employees’ correct details, you can update your online account and include them for the next contribution payment. After the contributions have been settled and posted, the employees will automatically be a part of your record, at the same time, their records will also be updated.


Different scenarios require different processes. If the need arises, proceed to the SSS branch where you are registered.


2. Employee Registration with Philippine Health Insurance Corporation (Philhealth)


If your new employee does not have a Philhealth number yet, he/she can visit the Philhealth website and accomplish the individual registration forms. If the online registration is not available, the employee can proceed to the nearest branch. Once he/she has fully completed the registration, he/she will be given a Philhealth number and submit it to you. If your new employee already has a Philhealth number, he/she can immediately submit it to you.


Employee must also submit a PMRF to you in case there are any updates needed on her account such as change of name, address, dependents, etc.


Once you have the employees’ correct details, you can update your online account and include them for the next contribution payment. However, having their contributions paid does not equate to reporting them as your employees nor updating their records. You should submit the ER2 and PMRF via email or directly to your Philhealth branch.


Different scenarios require different processes. If the need arises, proceed to the Philhealth branch where you are registered.


3. Employee Registration with Home Development Mutual Fund (Pag-IBIG)


If your new employee does not have a Pag-IBIG number yet, he/she can visit the Pag-IBIG website and accomplish the member registration forms. If the online registration is not available, the employee can proceed to the nearest branch. Once he/she has fully completed the registration, he/she will be given a Pag-IBIG number and submit it to you. If your new employee already has a Pag-IBIG number, he/she can immediately submit it to you.


Once you have the employees’ correct details, you can include them for the next contribution payment with the remarks as “NH - Newly Hired”. After the contributions have been settled and posted, the employees will automatically be a part of your record, at the same time, their records will also be updated.


Different scenarios require different processes. If the need arises, proceed to the Pag-IBIG branch where you are registered.


Due to the pandemic, you might encounter struggles such as long lines and delays. Ensuring that all of these transactions happen in a timely manner to avoid penalties and possible nullification of certificates, permits, and/or licenses might exhaust your time and resources. JMI can definitely help you with these, email us at info@jmiph.com for more information!


If you want to understand more about the benefits of these contributions, check out our website under Payroll.

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